As the Intake Coordinator, you will oversee the enrollment process and ensure compliance with state regulations while providing exceptional customer service to families.

Responsibilities include:

• Responsible for all voucher management/subsidized care/fee-for-service related matters including but not limited to intakes, retention, reassessments, updating waiting lists, data input, maintaining information in the CCFA database, and completing necessary reports.
• Determine eligibility, fees, and slot type based on eligibility criteria.
• Determine availability of care based on licensed capacity, attendance, and transportation needs.
• Provide tours for potential children and families interested in the program.
• Schedule start dates with classroom Teachers, Administrative Assistant, and Program Director for census management.
• Maintain child files according to agency and EEC standard and regulation
• Maintain child health information pertaining to allergies and communicate with the Health Care Consultant.  
• Track reassessment dates and complete required documentation or initiate termination process in keeping with established EEC standards.
• Oversee ProCare Program, including posting fee receipts, collecting parent fees, and updating the parent fee ledger as needed.
• Ensure attendance grids and parent fees are accurate, collected, and transferred to accounting in a timely manner.
• Provide coverage in classrooms and front desk as needed.
• Participate in Agency functions and committees as well as program marketing and client recruitment as needed.
• Attend required meetings and professional development trainings as necessary to this position.
• Maintain regular communication with parents, staff, and agency.

Qualifications

• High school diploma or equivalent required.
• Previous EEC voucher experience preferred.
• Bilingual candidates are strongly encouraged to apply.
• Excellent organizational, communication, and customer service skills.
• Ability to manage multiple priorities while maintaining accuracy and confidentiality.

Benefits

We value our employees and offer a comprehensive benefits package for full-time team members, including:

• Medical, dental, and vision insurance
• Life insurance
• Long-term disability insurance
• 403(b) retirement plan
• Flexible Spending Account (FSA)
• Three weeks of paid vacation
• Twelve paid holidays
• Generous earned sick time

Candidates must successfully pass a CORI/SORI and fingerprint-based background check.